Election Office will follow the following process to conduct this year's election.
Election will be conducted using the online service https://electionrunner.com/. Votes will be registered electronically and anonymously. Nobody including the Election Officer will know how the members voted.
Members who are eligible to vote will receive an email with a unique link. Members can click the link to open the ballot and submit their votes.
Each member will be able to vote only once.
Election will be open for 60 hours from midnight 12:01 AM October 29, 2020 (Thursday) until 12:00 PM Noon on October 31, 2020 (Saturday) during which time members will be able to submit their votes. The system will automatically block voting outside this window.
Each member will receive the ballot email from the system around midnight 12:01 AM October 29, 2020 as soon as the election is open.
The email will be coming from firstname.lastname@example.org. Name of the sender will be SF Bay Area Tamil Manram. Do not reply to this email. This email address is not monitored.
After 24 hours the system will send a first reminder to those who have not yet voted around 12:01 AM October 30, 2020.
Again after another 24 hours the system will send a second and final reminder to those who have not yet voted around 12:01 AM October 31, 2020. After the second reminder members will have 12 hours to vote until noon.
If you did not receive the email, check the spam mail folder.
The system will tabulate the result at the end of election period.
The Election Officer will announce the result at the General Body Meeting on October 31, 2020.
Member Email Verification
It is important for each member to contact the Election Office ASAP at email@example.com to verify whether their membership is active and we have your correct email ID. The Executive Committee will be sending reminders via the group email, and through posts in Facebook and WhatsApp groups.
In addition the Election Office will take the following steps to confirm that we have the correct email address for our members.
Contact each member using the email address in our member database using the service https://www.verticalresponse.com/. We will identify which emails are working and which ones are bouncing.
A BPO agent from Tamil Nadu has been hired to contact each member using the phone number in the database. He will confirm the email ID and will collect the new email ID if the one in the database is wrong.
It is the responsibility of each member to proactively contact the Election Office to verify their membership and email ID. Election Office will not be responsible for expired memberships, and incorrect email IDs in Tamil Manram database.
If there are any disputes regarding expired membership, it should be taken up with the Executive Committee. Contact them at firstname.lastname@example.org Election Office is not responsible to resolve those disputes.
If you have difficulty in casting the vote, contact the Election Officer at email@example.com as soon as possible to give him ample time to resolve the issue before the election closes. Once the election closes you will not be able to participate in the election.